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School Management System in Pakistan
School365 is a school management system in Pakistan built by Grow Business 365, a full-service digital marketing agency and software house. Admissions, fees, ZKTeco biometric attendance, examinations, HR and payroll, accounting, transport and hostel run in one system, so every record is entered once and used everywhere.
One School Management System, One Database
A school management system is software that connects a school's academic, financial and administrative work in one place. School365 connects the departments that usually work in isolation. When a student is admitted, the record flows into class lists, fee structures, attendance registers, exam roll numbers, transport and hostel allocation without re-entry. Fee receipts, ledgers and collection reports update together, and staff attendance feeds payroll. Because academic, financial, HR and operational modules share one database, it works as a school ERP rather than a set of separate tools.
ZKTeco Biometric Attendance
School365 integrates with ZKTeco MB460, C3X, C3X Pro, C3X Plus and other compatible ZKTeco devices. Student and employee check-ins sync in real time through webhooks, with late-arrival monitoring, device status and CSV log export.
Built-In School Accounting
Fees, expenses, payroll, owner transactions and bank movements post into one chart of accounts. Reports include General Ledger, Trial Balance, Income Statement, Balance Sheet and Cash Flow, so the accounts office does not need a separate system. Expense bills and approvals are tracked in the same place.
Fee Aging and Defaulter Tracking
Class-based Fee Aging Analysis shows which dues are oldest, while defaulter reports with minimum outstanding-amount thresholds help your team prioritise recovery.
School Management System Modules
Every module works from the same student, staff and financial records.
Admissions and Academic Setup
Set up your academic framework once, then run admissions against it every session.
- Academic sessions, classes, sections and subjects
- New admissions with student and guardian records
- Promotions between sessions and classes
- Admission reports with filters and printable A4 landscape layouts
Student Fee Management
School365 covers the full fee cycle: posting, collection, receipts, parent communication and defaulter follow-up.
- Manual, bulk monthly and twelve-month fee posting
- Fee receipts, printable slips and WhatsApp fee slips to parents
- Student fee ledgers searchable by name or admission number
- Transport and hostel fees posted to the same ledger
Examinations and Results
Run the complete exam cycle, from date sheets to printed result cards, inside the same system.
- Exam types, date sheets and roll-number slips
- Mark components and grade settings
- Detailed Marks Certificates, including annual certificates
- Class result summary and subject analysis reports
HR Management and Payroll
Manage the employee lifecycle from hiring to exit, with payroll connected to attendance.
- Employee onboarding, departments, designations and duty shifts
- Payroll heads, salary structures, loans and advances
- Payroll approvals, salary payments and deductions
- Payroll reports including payment register and tax summary
Transport and Hostel Management
Keep vehicles, routes and hostel allocation tied to each student's record.
- Vehicles, routes and student assignments
- Vehicle document expiry alerts at 7, 15, 30, 60 and 90 days
- Boys, girls and mixed hostels with room and bed assignments
- Occupancy, fee collection and vacancy reports
Certificates, Communication and Access Control
Issue documents, keep parents informed and control who can see what.
- School leaving, character, date of birth and provisional certificates, plus student ID cards
- SMS templates, SMS logs and school notifications
- Student and employee mobile credentials for portal and app access
- Role-based sub-users, so each team works only within its assigned modules
See Every Module in Action
Walk through admissions, fee management, biometric attendance, examinations, payroll and accounting with our team in a live demo built around your school's workflows.
Book a Demo →Reports and Printable Documents
School365 provides academic, financial, attendance, payroll, transport and hostel reports from one system. Filter by date, class, section, student, employee or account, then print in A4 or landscape layouts. Fee collection, outstanding fee, financial statement and attendance reports can be reviewed daily, weekly, monthly or yearly, with customisable columns.
Fee Reports
Fee collection, outstanding fee and defaulter reports, reviewed daily, weekly, monthly or yearly.
Financial Statements
General Ledger, Trial Balance, Income Statement, Balance Sheet and Cash Flow from live transactions.
Attendance Reports
Student and staff attendance with late-arrival monitoring, filters and printable layouts.
Payroll Reports
Payment register, salary summaries and tax reports generated from payroll runs.
Transport & Hostel Reports
Occupancy, fee collection, vacancy and route reports tied to student records.
Printable Documents
Result cards, DMCs, certificates, ID cards and fee slips in A4 or landscape layouts.
School Management System Built for Pakistani Schools
School365 is school management software for schools in Pakistan. It supports multi-branch and multi-campus management, Urdu and English usability for staff, and fee, payroll and accounting workflows suited to local school operations. Parents receive fee slips on WhatsApp and updates by SMS. It suits single-campus schools and multi-branch school groups moving from registers or spreadsheets to one system.
Multi-Branch & Multi-Campus
Class-teacher assignments, fee structures and reporting managed across branches.
WhatsApp & SMS Alerts
Fee slips on WhatsApp and school updates delivered to parents by SMS.
Local Fee Workflows
Defaulter tracking, instalments and printing that match how Pakistani schools collect fees.
Urdu & English Usability
Staff work in the language they are comfortable with across daily school operations.
Implementation, Data Migration and Support
Moving from registers or spreadsheets follows a structured onboarding: academic structure setup, migration of existing student, employee and fee data, fee-structure configuration, biometric device integration, and staff training on admissions, fee collection, attendance and reports. Technical support continues after go-live. For custom accounting or ERP builds beyond packaged modules, see our custom ERP development services.
Academic structure and fee-structure setup
Migration of existing student, employee and fee data
ZKTeco biometric device integration
Staff training on admissions, fees, attendance and reports
Technical support after go-live
Used by North Hills International School
North Hills International School has run its academic and administrative operations on School365 for eight years, covering admissions, fees, attendance, examinations, HR, payroll and accounting.
School365 Pricing
For current plans, included modules and trial availability, see our pricing page or ask our team during your demo.
School365
Plans for Every SchoolFrequently Asked Questions
A school management system is software that manages a school's admissions, fees, attendance, exams, staff and accounts in one place. School365 does this on a shared database, so records are entered once and used across every module.
Book Your School365 Demo
See admissions, fee management, biometric attendance, examinations, payroll and accounting running in one system. Book a demo and evaluate School365 against your school's real workflows. Explore more Grow Business 365 software solutions.
Peshawar, Pakistan
One Shared Database
ZKTeco Biometric Ready
Transport & Hostel Included